The Custom Licenses feature in the License Manager plugin is designed to help users manage a wide variety of scattered licenses from different vendors. Often, organizations deal with licenses for cloud services, SaaS subscriptions, hosting packages, and other software from multiple providers, making it challenging to keep track of everything. This feature provides a centralized solution to ensure that no license, subscription, or renewal is overlooked.
Users can manually input license details for any software or service, such as cloud infrastructure, SaaS tools, hosting services, or even specialized software for specific industries. Additionally, the plugin supports importing licenses via CSV, allowing bulk addition and easier organization.
Users will also receive timely notifications before any of these licenses expire, ensuring better control and avoiding interruptions in service. Below are the key features and a step-by-step guide on how to add and manage your custom licenses.
By default, adding a license for any software is available with the following fields:
License Name
Description
Tags
Create Date
Expire Date
A visual list of all software in the organization, with the ability to conveniently filter by name, tag or expire date.
Adding custom fields
All users can add their own custom fields, such as “Price”, “Vendor”, “SKU”, etc.
Click on the add custom field icon and specify an additional list of fields to fill in when adding a software license.
Share "Custom Licenses"
You can share custom licenses added to the License Manager plugin with anyone in Jira on your instance. You can grant access either to an individual user in Jira or at a user group level, such as Jira Administrators.
Near the license entry in the "Actions" menu, select "Permissions":
In the modal window that opens, select users or groups who will be granted access:
When you share a custom license with another user or group of users, those users automatically become the owner of that custom license record and have full rights.